The following booking conditions are relevant for:
These booking conditions, the relevant web pages, each itinerary that the Client has booked and the booking form, all of which are hereby incorporated into and shall constitute the entire contract made between the Company and the Client. : -
BOOKING
By making a booking, the first named person on the booking agrees on behalf of all
persons detailed on the booking that:-
a. He/she has read these terms and conditions and has the authority to and does agree to be bound by them;
b. He/she consents to our use of information in accordance with our Privacy Policy;
c. He/she is over 18 years of age and resident and where placing an order for services with age restrictions declares that he/she and all members of the party are of the appropriate age to purchase those services.
Your Booking is made with Uncover the World Travel Limited, also trading as ‘Encounters Travel’, ‘Elite Tour Club’, ‘Egypt Uncovered’, ‘Nepal Uncovered’ and ‘Thailand Uncovered’ and ‘Adventure Fishing Holidays’, herein referred to as “the Company.” Our registered office is Leigh House, Varley Street, Pudsey, Leeds, West Yorkshire, LS28 6AN, UK, Registered No, 7560987, VAT No. GB115948988.
PAYMENT AND DEPOSIT
A Contract enters into force only after the Company receives a non-refundable
booking fee, a signed and completed booking form, which may be submitted by
post, fax or through an online form and the Client receives confirmation of
acceptance in writing with a confirmation invoice. The booking fee will normally be GBP150 / USD250 /
CAD400 / EUR250 / AUD400 / NZD400 / ZAR 4000 / INR 15,000 per person for all
group tours or 25% of the cost of the tour for all private and tailor-made
tours or 50% of the cost of the tour for discounted/voucher bookings made
through agents of the Company, in addition to the full price of any internal
or international flights and travel insurance booked as part of the package. The price of any flights or travel insurance booked as part of the package will be added
to the booking fee, which is paid at the time of booking, is accepted as part
of the total cost and will not be refunded, unless the applicant cannot be
offered a place. Some Tours may require a higher booking fee, which will be
advised to the Client at the time of booking. If a Tour booking is made within
56 days of departure the booking fees will be the entire Tour price. Signed and completed booking forms must be received by the
Company within 10 days of receipt of booking fee by the Company or the booking
will not be accepted by the Company. The Company reserves the right to add a processing fee
of up to 5% of all monies paid by credit card. The balance of the total cost,
where relevant, must be paid no later than 56 days before departure for Tours.
If the balance has not been received at this time before departure, the Company
will treat the contract as cancelled by the Client. Cancellation charges are
applicable; please see below.
FINANCIAL PROTECTION
The Package Travel, Package Holidays and Package Tours Regulations 1992 require us
to provide security for the monies that you pay for the package holidays booked
with the Company and for the repatriation of EU citizens in the event of our
insolvency. We provide full financial protection for our package holidays:
Bookings for packages including flights:
Our ATOL number is 10467. When you buy an ATOL protected flight or flight inclusive
holiday from us you will receive an ATOL Certificate. This lists what is
financially protected, where you can get information on what this means for you
and who to contact if things go wrong.
We, or the suppliers identified on your ATOL Certificate, will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable).
If we, or the suppliers identified on your ATOL certificate, are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent (or your credit card issuer where applicable). You also agree that any such claims may be re-assigned to another body, if that other body has paid sums you have claimed under the ATOL scheme. For further information visit the ATOL website at www.atol.org.uk. The price of our air holiday packages includes the amount of £2.50 per person as part of the ATOL Protection Contribution (APC) we pay to the CAA. This charge is included in our advertised prices.
Not all holiday or travel services offered and sold by us will be protected by the ATOL Scheme. Please ask us to confirm what protection may apply to your booking.
Bookings for packages that do not include flights:
Uncover the World Travel Ltd. is a company committed to customer satisfaction and consumer financial protection. We are therefore pleased to announce that, at no extra cost to you, and in accordance with ''The Package Travel, Package Tours Regulations 1992'' all passengers booking with Uncover the World Travel Ltd. are fully insured for the initial deposit, and subsequently the balance of monies paid as detailed in your booking confirmation invoice. The policy will also include repatriation if required, arising from the cancellation or curtailment of your travel arrangements due to the insolvency of Uncover the World Travel.
This insurance has been arranged with Affirma, a trading brand of MGA Cover Services Limited (registered address Farren House The Street, Farren Court Cowfold West Sussex RH 13 8BP, company registration: 08444204 authorized and regulated by the Financial Conduct Authority registration number 678541). In the unlikely event of Insolvency of Uncover the World Travel, you should in the first instance contact ABTA: ABTA Ltd, 30 Park Street, London, SE1 9EQ. Helpline: 020 3117 0599. This line is open from 10.00-16.00 Monday to Friday, excluding bank holidays.
https://abta.com/holiday-help-and-complaints/travel-company-failures
This protection extends to passengers living outside the UK for the land cost of the holiday only be it deposit or full value. Repatriation is only to the original UK destination if originally included by sea or by land; repatriation to passengers outside of the UK does not apply.
There is no requirement for Financial Protection of day trips, and none is provided. This insurance is only valid for packages booked that DO NOT include flights. In order to deal promptly with any claim hereunder it is essential that you retain all bills, receipts and other documents relating to your travel arrangements. Claim forms must be submitted within six months of date of insolvency. We cannot consider or pay claims received after this date.
ABTA
We are a Member of ABTA, membership number Y4447. We are obliged to maintain a
high standard of service to you by ABTA’s Code of Conduct. We can also offer
you an arbitration scheme for the resolution of disputes arising out of this
contract. The scheme is arranged by ABTA and administered independently. It is
a simple and inexpensive method of arbitration on documents alone with
restricted liability on you for costs.
The upper limit on claims is £5,000 per person and £25,000 per booking
form. The scheme doesn’t apply to claims which are solely in respect of
physical injury or illness or their consequences. It can however deal with claims which
include an element of minor injury or illness subject to a limit of £1,500 on
the amount the arbitrator can award per person in respect of this element. Your
request for arbitration must be received by ABTA within eighteen months of the
date of return from holiday. For injury and illness claims, you can request the
ABTA Mediation Procedure and we have the option to agree to mediation. Further
information on the Code and ABTA’s assistance in resolving disputes can be
found on www.abta.com.
SURCHARGE
We reserve the right to amend the price of unsold holidays at any time and correct
errors in the prices of confirmed holidays.
The price of your confirmed holiday is subject at all times to changes in transport costs such as fuel, scheduled airfares and any other airline cost changes which are part of our contracts with airlines (and their agents), cruise ship operators and any other transport provider; to cost changes arising from government action such as changes in VAT or any other government imposed changes; and to changes in currency exchange rates and to dues, taxes or fees chargeable for services such as landing taxes or embarkation or disembarkation fees at ports and airports any or all of which may result in a variation of your holiday price. We will absorb and you will not be charged for any increase equivalent to 2% of the price of your travel arrangements, which excludes insurance premiums and any amendment charges and/or additional services or travel arrangements. You will be charged for the amount over and above that, plus an administration charge of £1.00 per person together with an amount to cover agents’ commission. If this means that you have to pay an increase of more than 10% of the price of your confirmed travel arrangements (excluding any amendment charges and/or additional services or travel arrangements), you will have the option of accepting a change to another holiday if we are able to offer one (if this is of equivalent or higher quality you will not have to pay more but if it is of lower quality you will be refunded the difference in price), or cancelling and receiving a full refund of all monies paid to us, except for any amendment charges and/or additional services or travel arrangements and/or credit card fees. We will consider an appropriate refund of insurance premiums paid if you can show that you are unable to transfer or reuse your policy.
Should you decide to cancel for this reason, you must exercise your right to do so
within 14 days from the issue date printed on your final invoice. There will be
no change made to the price of your confirmed holiday within 30 days of your
departure nor will refunds be paid during this period. Should the price of your
holiday go down due to the changes mentioned above, by more than 2% of your
confirmed holiday cost, then any refund due will be paid to you. However,
please note that travel arrangements are not always purchased in local currency
and some apparent changes have no impact on the price of your travel due to
contractual and other protection in place.
From time to time we may offer temporary discounts on our holidays. These discounts apply to new bookings made during the promotional period only and cannot be applied to existing bookings.
INSURANCE
Travel insurance is vital. It is your responsibility to ensure that you take out a
comprehensive travel insurance policy to cover you during your travel. We will require
full details of your insurance before you travel. You will not be able to
travel without valid travel insurance. We will not be liable for any losses
howsoever arising, in respect of which insurance cover would otherwise have
been available.
ACCURACY
We endeavour to ensure that all the information and prices both on our website and
in our brochures are accurate; however occasionally changes and errors occur
and we reserve the right to correct prices and other details in such
circumstances. You must check the current price and all other details relating
to the arrangements that you wish to book before your booking is confirmed.
PASSPORTS, VISAS AND HEALTH REQUIREMENTS
It is your responsibility to fulfill the
passport, visa and other immigration requirements applicable to your itinerary.
We can provide general information about the passport and visa requirements for
your trip. Your specific passport and visa requirements and other immigration
requirements for you and your party are your responsibility and you should
confirm these with the relevant Embassies and/or Consulates. We can provide general
information about any health formalities required for your trip but you should
check with your own doctor for your own specific circumstances. We do not
accept any responsibility if you cannot travel, or incur any other loss because
you have not complied with any passport, visa, immigration requirements or
health formalities. You agree to indemnify us in relation to any costs which we
incur as a result of your failure to comply with any passport, visa,
immigration requirements or health formalities. Most countries now require
passports to be valid for at least 6 months after your return date. If your
passport is in its final year, you should check with the Embassy of the country
you are visiting. Special conditions apply for travel to the USA, and all
passengers must have individual machine readable passports. Please check www.usembassy.org.uk. For further
information contact the Passport Office on 0870 52104100870 5210410
0870 5210410
0870 5210410 or visit www.passport.gov.uk. It is your responsibility to check visa requirements for
your destination. Up to date travel advice can be obtained from the Foreign and
Commonwealth Office, visit www.fco.gov.uk. The Foreign and
Commonwealth Office (FCO) provide up to date information on safety issues
worldwide, visit www.fco.gov.uk/knowbeforeyougo. Non British
Citizens, including other EU nationals, should contact the Embassy, High
Commission or Consulate of your destination, for up to date advice on passport
requirements
AMENDMENT BY YOU
We will do our best to assist you in altering your arrangements after booking, but
cannot guarantee that this will be possible. Any changes to the original
booking must be confirmed in writing by the person signing the booking form and
must be accompanied by an administration fee of £50 per booking, in addition to
any extra cost incurred as a result of the amendment and/or any extra services
required.
TRANSFER OF BOOKING
Transfer of booking to another person is at the Company’s discretion; however we will
endeavour to assist wherever possible. Where a Client is prevented from
undertaking a Tour, the Client may transfer their booking to another person who
satisfies all the relevant conditions to the Tour. A transfer administration
fee of UK£50 will be charged, or UK£75 if the transfer is made less than 56
days before departure. Additional fees may also be charged to cover the cost of
re-issuing transport tickets or other items where necessary.
CANCELLATION BY YOU
You, or any member of your party, may cancel your travel arrangements at any time.
The cancellation will take effect from the date that written notification from
the person who made the booking is received at our offices/ via email. We
recommend that you use recorded delivery/ read receipt. Any cancellation will
incur a charge to reflect the reasonable costs incurred by us in arranging and
cancelling your booking. Charges for cancellation after the balance due date
will vary due to the complex nature of our travel itineraries. Please note, the
costs of many international flights are non refundable. This will be advised to
you at the time of booking. The full costs of cancellation will be communicated
to you at the point of cancellation. We have prepared the following cancelation
charges below as a guide only, and these are subject to variation.
(The cancellation charge detailed will be calculated on the basis of the total cost payable by the person(s) cancelling excluding amendment charges which are not refundable in the event of the person(s) to whom they apply cancelling.):-
More than 56 days |
Loss of deposit |
Full refund of balance |
42 to 56 days |
Loss of deposit |
70% refund of balance |
28 to 41 days |
Loss of deposit |
50% refund of balance |
14 to 27 days |
Loss of deposit |
25% refund of balance |
0 to 14 days |
|
No refund |
Please note, flight cancellation charges will be applicable in addition to the cancellation fees outlined above.
FLIGHTS
Flight cancellation fees are set by our flight agents and the airline concerned and
the Company will follow these rules.
We strongly recommend that you to take out insurance against irrecoverable
cancellation costs.
CHANGES AND CANCELLATION BY US
The Company reserves the right to change or cancel any Tour without prior notice.
We strongly recommend that you to take out insurance against irrecoverable
cancellation costs. If we cancel or make a material “major
change” (for example, change of destination, or to a lower standard of
accommodation), we will notify you as soon as practically possible and offer
you the choice of (i) accepting alternative arrangements; (ii) arranging an
alternative holiday with us; or (iii) cancelling your holiday with full refund.
Regardless of the option you choose we will pay you compensation, unless the
change has been caused by Force Majeure or low bookings, as outlined below:
No. of calendar days notice prior to date of departure |
Compensation per Passenger |
More than 70 days |
Nil |
69 - 43 days |
£10 |
42 - 28 days |
£20 |
27 -14 days |
£40 |
Less than 14 days |
£50 |
No compensation is payable in relation to a minor change, and the options above for major changes will not apply, either. Examples of “minor changes” include the following when made before departure: any change in the advertised identity of the carrier(s), flight timings, and/or aircraft type; a change of outward departure time or overall length of your holiday of twelve hours or less, or a change of accommodation to another of the same standard or classification. If any additional expenses are incurred through delays, accidents or disruption of planned itineraries because of situations or events beyond the Company's control or considered advisable by the Company, such expenses are to be borne by the Client. The Client accepts that situations or events beyond the control of the Company may prevent the Company from supplying services and/or itineraries as described.
CHANGES DURING THE HOLIDAY
If we are unable to provide a significant proportion of your holiday whilst you are away,
suitable alternative arrangements will be made for you at no extra cost or,
alternatively, you will be returned to your point of departure and given a
pro-rata refund for any part of the holiday not received. This does not apply
to minor changes in your accommodation, itinerary or transportation. If any additional expenses are incurred through delays,
accidents or disruption of planned itineraries because of situations or events
beyond the Company's control or considered advisable by the Company, such
expenses are to be borne by the Client. The Client accepts that situations or
events beyond the control of the Company may prevent the Company from supplying
services and/or itineraries as described.
GROUP SIZE
The Company runs small group departures generally ranging from 2-20 travellers. In rare
circumstance we do run with larger group sizes up to a maximum or 50. Therefore
group sizes indicated on our website, brochure and other marketing literature
are for guide purposed only. The company retains the right to change the
minimum and maximum group size for any of it tours at any time without prior
notice.
FORCE MAJEURE
Except where otherwise expressly stated in these booking conditions we will not be
liable or pay you compensation if our contractual obligations to you are
affected by any event which we or the supplier(s) of the service(s) in question
could not, even with all due care, foresee or avoid. These events can include,
but are not limited to war, threat of war, civil strife, terrorist activity and
its consequences or the threat of such activity, riot, the act of any
government or other national or local authority including port or river
authorities, industrial dispute, lock closure, natural or nuclear disaster,
fire, chemical or biological disaster and adverse weather, sea, ice and river
conditions and all similar events outside our or the supplier(s) concerned’s
control. Advice from the UK Foreign Office to avoid or leave a particular area
or country may constitute Force Majeure. We will follow the advice given by the
UK Foreign Office.
LEAVING THE TOUR
If the Client leaves the Tour voluntarily before completion of the Tour, or is
required to do so by the Company on the grounds that the Client's presence is
detrimental to the safety or well-being of either the Client or the Tour, then
all liability that the Company may bear to that Client will cease immediately,
including the Client's right to any refund. The Company will have no
responsibility for repatriation or any other expenses, which may arise out of
such an event. If a Client becomes ill,
all hospital expenses, doctors’ fees and repatriation costs are the
Client’s responsibility and the Company shall not be liable for any refund of
the Tour cost.
TRAVEL DELAYS
We have based our holidays on the services of major international airlines and
whilst these airlines are rarely subject to lengthy delays, there are occasions
regrettably when delays do occur. Unfortunately we cannot accept responsibility
for such events however we will provide you with prompt assistance.
Unfortunately we cannot cover the costs of meals, overnight accommodation or
any other cost resulting from delay. If you face a delay or are denied boarding
we advise you to first contact your airline, who may be able to assist.
OUR LIABILITY
Tours operated or supplied by the Company have been designed to provide participants
with an exposure to the true nature of the environment visited and therefore
involve an element of potential risk and exposure to potential hazards over and
above those associated with normal 'package' holidays. All bookings are
accepted on the understanding that the Client appreciates such risk and hazards
and that they undertake all tours, treks and other activities at their own
volition.
(1) We will accept responsibility for the arrangements we agree to provide or arrange for you as an “organiser” under the Package Travel, Package Holidays and Package Tours Regulations 1992 as set out below. Subject to these booking conditions, if we or our suppliers perform or arrange your contracted holiday arrangements negligently, taking into consideration all relevant factors (for example following the complaints procedure as described in these conditions and the extent to which ours or our employees’ or suppliers’ negligence affected the overall enjoyment of your holiday), we will pay you reasonable compensation. Please note that it is your responsibility to show that we or our supplier(s) have been negligent if you wish to make a claim against us.
(2) We will not be responsible or pay you compensation for any injury, illness, death, loss, damage, expense, cost or other claim of any description if it results from:-
(a) the act(s) and/or omission(s) of the person(s) affected;
(b) the act(s) and/or omission(s) of a third party unconnected with the provision of the services contracted for and which were unforeseeable or unavoidable; or
(c) unusual or unforeseeable circumstances beyond ours or our supplier(s) control, the of which could not have been avoided even if all due care had been exercised; or
(d) an event which either ourselves or suppliers could not, even with all due care, have foreseen or forestalled.
We limit the amount of compensation we may have to pay you if we are found liable under this clause:
(a) loss of and/or damage to any luggage or personal possessions and money, the maximum amount we will have to pay you in respect of these claims is £25 per person in total because you are assumed to have adequate insurance in place to cover any losses of this kind.
(b) Claims not falling under (a) above or involving injury, illness or death, the maximum amount we will have to pay you in respect of these claims is twice the price paid by or on behalf of the person(s) affected in total. This maximum amount will only be payable where everything has gone wrong and you or your party has not received any benefit at all from your booking.
(c) Claims in respect of international travel by air, sea and rail, or any stay in a hotel.
i) The extent of our liability will in all cases be limited as if we were carriers under the appropriate Conventions, which include The Warsaw/Montreal Convention (international travel by air); The Athens Convention (with respect to sea travel); The Berne/Cotif Convention (with respect to rail travel) and The Paris Convention (with respect to hotel arrangements). You can ask for copies of these Conventions from our offices. Please contact us. In addition, you agree that the operating carrier or transport company's own 'Conditions of Carriage' will apply to you on that journey. When arranging transportation for you, we rely on the terms and conditions contained within these international conventions and those 'Conditions of Carriage'. You acknowledge that all of the terms and conditions contained in those 'Conditions of Carriage' form part of your contract with us, as well as with the transport company and that those 'Conditions of Carriage' shall be deemed to be included by reference into this contract.
ii) In any circumstances in which a carrier is liable to you by virtue of the Denied Boarding Regulation 2004, any liability we may have to you under our contract with you, arising out of the same facts, is limited to the remedies provided under the Regulation as if (for this purpose only) we were a carrier.
iii) When making any payment, we are entitled to deduct any money which you have received or are entitled to receive from the transport provider or hotelier for the complaint or claim in question.
(3) It is a condition of our acceptance of liability under this clause that you notify any claim to ourselves and our supplier(s) strictly in accordance with the complaints procedure set out in these conditions.
(4) Where any payment is made, the person(s) receiving it (and their parent or guardian if under 18 years) must also assign to ourselves or our insurers any rights they may have to pursue any third party and must provide ourselves and our insurers with all assistance we may reasonably require.
(5) Please note, we cannot accept any liability for any damage, loss or expense or other sum(s) of any description which on the basis of the information given to us by you concerning your booking prior to our accepting it, we could not have foreseen you would suffer or incur if we breached our contract with you; or (b) any business losses.
(6) We will not accept responsibility for services or facilities which do not form part of our agreement or where they are not advertised in our brochure or on our websites. For example any excursion you book whilst away, or any service or facility which your hotel or any other supplier agrees to provide for you.
PERSONAL BELONGINGS
The
Company shall not be liable for any loss of or damage to baggage, personal
possessions, passports and other documents or any consequential loss resulting
there from, and its staff or agents are not authorised to accept responsibility
for their safekeeping. We strongly recommend that you to take out insurance
against loss of or damage to personal belongings.
DOMESTIC FLIGHTS
In some circumstances we
act as AGENT for reservations for domestic flights offered in the country
in question. Your contract will be with the Principal advised to you at the
time of making the reservation, the Principals terms and conditions will apply.
These flights do not form part of your package booked with Uncover the World
Travel Ltd.
YOUR RESPONSIBILITY
You
agree to comply strictly with the laws and customs of all countries visited,
whether in respect of health, immigration, exchange control, drugs or any other
matter. You agree to accept the authority of and to comply with all reasonable instructions of the Tour leaders, employees and agents. You agree to behave in a considerate and respectful manner to other participants in your Tour, to our staff, and to local people. Your behaviour must not prejudice the satisfactory progress of the Tour or any participant's safety or wellbeing. You accept that any liability and responsibility that we bear to you immediately ceases if you arrange any extra tours or activities independently during the tour that do not form part of the Tour Itinerary. We reserve the right to exclude you from the whole or any part of the tour if we consider that you are likely to prejudice the safety, good order or discipline of the tour, including as a result of you failing to comply with the Tour leader's instructions, breaking any law or regulation of the country you are travelling in, or failing to adhere to the code of conduct described above, provided that we exercise our discretion reasonably in this regard. In such event you will reimburse to us any reasonable costs, expenses or losses which we incur or suffer as a result of our decision to exclude you. No refunds will be given in the event of you being excluded from a Tour, and you agree that we are not responsible for, and indemnify us against any costs you may incur including costs of repatriation eg. transport and flights and accommodation.
You agree to comply with all
reasonable instructions of the Tour leaders, employees and agents. It is your responsibility
to be in possession of a valid passport, visas, permits, necessary
certificates, logbooks and medical certificates, as required by the Tour. The
Company accepts no responsibility for change in visas or requirements for
visas. The Company is not held responsible for the failure of a Client to
obtain or produce the necessary visas, certificates, logbooks or medical
certificates.
HEALTH AND FITNESS
All
Clients must satisfy the Company and themselves, prior to confirmation of
booking, that they are fit and able to undertake and complete their chosen Tour
as outlined in the relevant itinerary details published on the website or in
correspondence. No unaccompanied minors (under 18 years of age) are accepted on
any of the Company’s Tours. Any Client with an illness or disability, or undergoing
treatment for such a condition must declare the exact nature of the condition
at the time of booking and make provision for any treatment or medication
required during the Tour. For tours which involved a high level of physical
exertion we may require participants to complete a medical questionnaire. Any failure to make this disclosure will
constitute a breach of these booking conditions and result in the termination
of the Contact, and all monies paid to the Company will be forfeit. On Tours
that include any activities or travel in or on water including diving, cruises,
sailing, rafting or any other transfer by boat, the Client must declare at the
time of booking if they are unable to swim. Clients unable to swim will not be
excluded from a Tour, with the exception of a rafting or diving Tour, but
rather the Company will take additional precautions, where necessary, to ensure
the safety of the Client. In the case of diving and rafting, any Client unable
to swim will be excluded from the Tour. Before commencing any diving Tour the
Client must declare that they have met the requirements of a standard PADI
diving medical questionnaire. Any failure to make these disclosures will
constitute a breach of these booking conditions and result in the termination of
the Contact, and all monies paid to the Company will be forfeit. Some
activities may be unsuitable for young children and some Tours may have a
minimum age limit.
DATA PROTECTION
For
the purposes of the Data Protection Act 1998 we are a data controller. In order
to process your booking and to ensure that your travel arrangements can be
properly performed we need to collect certain personal details from you. These
will include, where applicable, the names and addresses of party's members,
credit/debit card or other payment details and special requirements such as
those relating to any disability or medical condition which may affect the
chosen holiday arrangements and any dietary restrictions which may disclose
your religious beliefs. We must pass on your personal details to the companies
and organizations who need to know them so that your holiday can be provided
(for example your airline, hotels, transport companies, credit/debit company or
bank). The information may also be provided to security or credit checking
companies, public authorities such as customs/immigration if required by them,
or otherwise as required by law. Where you provide us with personal details
such as those mentioned above, you consent to this information being used as
described above. We are entitled to assume you do not object to our doing any
of the things mentioned above unless you tell us otherwise in writing. We have
appropriate security measures in place to protect the personal details you give
us. We may have to pass your details to organisations outside the European
Economic Area, (EEA), controls on data protection in these places may not be as
strong as the legal requirements in this country.
You are generally entitled to ask us (by letter or e-mail) what details of yours are being held or processed, for what purpose and to whom they may be or have been disclosed. We will charge a fee to respond to such a request.
Any comments, likenesses or images of you secured or taken on any of our Tours may be used by the Company without charge in all media (whether now existing or in the future invented) for bona fide promotional or marketing purposes, including without limitation promotional materials of any kind, such as brochures, slides, video shows and the internet.
ACCEPTANCE OF RISK
Clients
are only accepted on the understanding that they accept, appreciate and
understand the possible risks of adventure travel and that they agree to take
these risks of their own free-will. The Client will
comply strictly with the laws and customs of all countries visited, whether in
respect of health, immigration, exchange control, drugs or any other matter.
The Client agrees to comply with all reasonable instructions of the Tour
leaders, employees and agents.
COMPLAINTS
We
make every effort to ensure that your holiday arrangements run smoothly but if
you do have a problem during your holiday, please inform the relevant supplier
(e.g. your hotelier) immediately who will endeavour to put things right. If
your complaint is not resolved locally, please contact us by telephone. Contact
numbers for our local suppliers will be provided before departure and they
should be contacted first as they will be best placed to resolve the problem
quickly. You may also contact us in the UK on +44 (0)800 088 6002 (office
hours) or +44 (0) 0203 6333041 (24 hours). Failure to do so will affect ours and
the applicable supplier’s ability to investigate your complaint, and will
affect your rights under this contract. If the problem cannot be resolved and
you wish to complain further, you must send formal written notice of your
complaint to us within 28 days of the end of your stay, giving your booking
reference and all other relevant information. Please keep your letter concise
and to the point. This will assist us to quickly identify your concerns and
speed up our response to you.
JURISDICTION
These Booking
Conditions and any agreement to which they apply are governed in all respects
by English law. We both agree that any dispute, claim or other matter which
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Version 2.2
Following the large earthquake in Nepal on 25th April, thankfully all our travellers in Nepal, plus our local manager Narayan, his family and local team are all OK. In light of the risk of further aftershocks, updated UK Foreign Office travel advice...
Comprehensive guide to whitewater rafting in Nepal & Bhutan.
Detailed guide on what to expect trekking in Nepla & Bhutan.
A short summary of Nepal's rich and fascinating history, from it's earliest records right through to modern day.
"We really enjoyed our trek to Everest base camp and would like to thank you for a well organised tour. We certainly would not hesitate to recommend your tours to our friends."
Alastair & Ashley Smith (Everest Base Camp)
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Nepal Uncovered, Head office: Leigh House, Varley Steet, Leeds, West Yorkshire, LS28 6AN
Phone: +44 (0) 845 130 48 49 Fax: +44 (0) 845 130 48 84
Office Hours: Mon-Fri 09:00-18:00, Sat 09:30-12:30. Registered in the UK: 7560987
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